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Athletic Director (Grades 6-12)

College Sports

Location: Fort Washington, PA
Job Status: Full Time
Posted/Updated: 11-21-2016

Job Description:


Germantown Academy, located in Fort Washington, Pennsylvania, is seeking qualified, experienced candidates for the position of Athletic Director, beginning July 1, 2017. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,100 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. A founding member of the prestigious Inter-Academic Athletic League, Germantown Academy prides itself on a rich history of athletics, generations of talented student-athletes, and opportunities to explore an incredible array of athletic experiences for all interested students. Typically, almost one-third of each graduating class goes on to pursue athletics at the collegiate level.

The Athletic Director oversees 26 varsity sports, three club sports, and upwards of 88 teams with more than 800 student-athletes participating and competing at multiple levels in Middle and Upper School. In addition, the Athletic Director supervises an Associate Athletic Director, two Assistant Athletic Directors, an Athletic Department Assistant, an athletic training staff, and a strength and conditioning coach. The Athletic Director will not serve as a head varsity coach during his/her tenure in order to fulfill the many responsibilities of the position.

The Athletic Director reports to the Head of School. Salary and benefits are highly competitive and commensurate with experience.


1. Program Oversight
• Administer and supervise the entire 6-12 athletic program.
• Coordinate the general needs of each sport individually and all sports collectively.
• Lead and manage the development of new programs and/or significant changes to existing programs.
• Take the lead in the fulfillment of GA’s strategic goals for the athletic department.
• Be a role model for the GA Mission Statement and the GA Civility Pledge.
• Be a leader in good sportsmanship and positive coaching practices.
• Liaise with Summer Programs and the Director of Operations regarding student recruitment and auxiliary income opportunities for GA athletics.

2. Budget & Fundraising Oversight
• Oversee the annual athletic budget carefully and work with the CFO as needed to review or plan for annual program budget needs and capital expense requests; manage the Associate Athletic Director who is in charge of the day-to-day budget.
• Strategically advocate for budget changes as needed to ensure the development of successful programs, coaches, and student-athletes.
• Work with the Office of Institutional Advancement to uphold fundraising policies and to identify capital needs for potential donor funding.

3. Policy Oversight
• Ensure that the community in general and coaches, parents, and students in particular are familiar with athletic policies and athletics-related admission procedures.
• Oversee the annual review, evaluation, and coordination of athletic policies.
• Annually review the policies of each sport with the Upper School Varsity Head Coach.
• Review and update the GA Coaches’ Handbook annually.
• Review and update the GA Athletics Handbook annually.

4. Personnel Management
• Recruit, hire, assign, and mentor coaches; oversee the general evaluation process for all coaches; directly evaluate all Upper School varsity head coaches.
• Oversee the process of issuing coaching ECA contracts and/or work with HR regarding the inclusion of ECAs in the contracts for new faculty, staff, and administration where appropriate.
• Regularly meet with Upper School Varsity Coaches regarding professional goals, program progress, areas of strength, areas for growth, and new opportunities.
• Provide support to and facilitate professional development for coaches.
• Directly supervise, mentor, and evaluate the Associate Athletic Director, Assistant Athletic Director, Assistant Athletic Director for Middle School, Athletic Department Assistant, Athletic Training Staff, and Strength & Conditioning Coach.
• Oversee the development of Vertically Aligned Programs (grades 6-12) and mentor and evaluate VAP Upper School Varsity Head Coaches.
• Regularly communicate with division heads to share anticipated coaching vacancies.

5. Communication
• Serve as the voice for GA athletics in community and individual settings.
• Communicate proactively, both internally and externally, to share information about and advocate for GA athletics.
• Establish and maintain high standards of communication for the Athletics Department and all teams 6-12, including practice schedules, games, and competition results.
• Collaborate with the Office of Institutional Advancement to manage accurate reporting processes to ensure timely communication of team competitions, results, and sports news, and to promote upcoming events.
• Share and review all major concerns with the Head of School.

6. Facilities, Equipment, & Transportation Supervision
• Oversee the use and maintenance of athletic facilities and equipment.
• Liaise regularly with the Director of Facilities regarding the needs of GA athletics and any potential overlaps with rentals to outside entities.
• Ensure GA transportation policies are being followed and that teams have what they need in terms of travel to practices and games.

7. Student-Athlete Mentorship
• Lead the Upper School Captains’ Council. Regularly meet with team captains to provide mentorship, gather ideas, and plan events.
• Work with each coach to ensure the election or appointment of team captains is fair and transparent.
• Implement and supervise the student evaluation of coaches at the end of each Upper School season.
• Participate in the recruitment of student-athletes in all sports.
• Serve as a problem-solver and mentor for student-athletes and their families

8. League Responsibilities
• Attend all Inter-Academic League meetings and serve as a thoughtful, proactive voice for the GA athletic community.
• Serve as a moderator of League coaches’ meetings for specifically assigned seasonal meetings as requested.
• Attend any other necessary or helpful state, regional, or national athletics meetings to promote GA athletics and to uphold or enhance our school’s policies.

9. Professional Responsibilities
• Regularly engage in professional development to ensure that GA remains a leader in the field of athletics.
• Remain apprised of athletics trends in high school and colleges in order to offer recommendations for program improvements or additions as needed.

10. College Recruiting Advisor
• Serve as a resource for student-athletes (and their families) who are exploring the pursuit of college athletics.

11. GA Athletic Hall of Fame Director
• Serve as Chairman of the GA Athletic Hall of Fame Selection Committee and as Master of Ceremony for the Athletic Hall of Fame biannual event.

12. Event Supervisor
• Serve as the event supervisor for the various athletic activities on campus.
• Report all violations of GA’s Civility Pledge to the Head of School.
• Be present at as many athletics events as possible.

13. Athletic Training Supervisor
• Coordinate and communicate with the Athletic Trainer regarding all new legal and health-related information, communicate these to the GA Community, and arrange for athletic training coverage at all GA home athletic events.

14. Athletic Awards
• Oversee the process for the determination of all athletic awards and their distribution at post-season ceremonies.

15. Committee Participation
• Serve on the One School Committee and the GA Safety Committee.

16. Travel Oversight
• Oversee athletics-related off-campus trips and mentor coaches to uphold school trip policies.

17. Additional Responsibilities
• Fulfill additional responsibilities upon consultation with the Head of School, to whom the Athletic Director reports.


1. A minimum of a master’s degree is required;
2. Demonstrated administrative experience as a leader and supervisor;
3. Significant experience with and knowledge of Middle and Upper School students, their developmental needs, and a full range of relevant athletic programs;
4. Superior coaching skills and a history of excellence as a varsity head coach in one or more sports;
5. Outstanding teaching credentials and the ability to teach one course in the Middle or Upper School;
6. Vision, flexibility, and imagination;
7. Exceptional communication skills.

To apply for the position, please assemble a portfolio including the following information:

• detailed letter of interest
• resume
• personal statement
• undergraduate and graduate transcripts
• a contact list of at least 3 references, including at least one current supervisor

Portfolios may be submitted electronically or via regular mail. Applications received by December 15, 2016 will receive priority review, but all applications will be reviewed until the position is filled.

For electronic submission, please send your documents to hrdept@germantownacademy.org.

For regular mail submission, please send your documents to:

Human Resources
Germantown Academy
340 Morris Road
Fort Washington, PA 19034
ATTN: Athletic Director Search

For more information about our school, please refer to www.germantownacademy.net.


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