Assistant Softball Coach/Athletic Operations

Equal Opportunity and Nondiscrimination Statement

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Job Details and Requirement:

CMS ATHLETICS

The Joint CMS Athletics, Physical Education, and Recreation Program is comprised of student-athletes from Claremont McKenna, Harvey Mudd, and Scripps Colleges and offers a comprehensive program of regular physical education, intramural, recreational, club, and varsity sports. CMS varsity teams compete in the Southern California Intercollegiate Athletic Conference (SCIAC), as a member of NCAA Division III. The Program is comprised is 21 varsity sports (10 mens, 11 womens) and supports a student population of over 3,200 and a student-athlete population of approximately 530.

CMS SOFTBALL:

The Athenas have a rich history of success on the field, having won eight SCIAC regular season championships and five SCIAC Postseason Tournament titles, including a regular season co-champion in 2024. In addition, the Athenas have made numerous appearances in the NCAA Tournament, including reaching the NCAA Super Regionals in 2014 and serving as a regional host in 2019. The Athenas have won 30 or more games eight times since 2010, and reached the 20-win plateau in SCIAC games five times in that span, including 24-4 in both 2016 and 2019. In the classroom, the Athenas have earned Easton All-America Scholar honors from the National Fastpitch Coaches Association for having grade point averages of 3.5 or higher each year, and half the team regularly earns all SCIAC All-Academic Team recognition.

BASIC FUNCTION:

This position is responsible for assisting the Head Softball Coach in all facets of the program, including but not limited to: organizing and conducting team training and practices, recruiting, team travel logistics, scholar-athlete development, and compliance with all applicable rules and regulations. Additional administrative responsibilities as assigned by the Head Coach. This position will also assist the Sport Operations Department, primarily while out of season.

Given our commitment to cultivating an inclusive educational environment, we seek candidates who can demonstrate a commitment to teaching, mentoring, and inspiring students representing a broad range of socioeconomic backgrounds, political opinions, genders, races, ethnicities, nationalities, sexual orientations, and religions.

The successful candidate will demonstrate an understanding and appreciation of the role of athletics in the liberal arts college curriculum and the integration of the student-athlete and coaching staff into the overall educational experience offered at The Colleges.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Head Softball Coach, the Assistant Softball Coach/Athletic Operations performs the following essential duties and responsibilities:

Coaching (67%)

• Assist the Head Coach with developing and implementing training and instruction for practices and competitions.
• Provide assistance with all administrative aspects of the sports program. This includes but is not limited to: prompt completion of all administrative paperwork, team travel logistics, creation of practice plans, scholar-athlete and team development, and collaboration with CMS athletics staff in the areas of sports medicine, business operation, compliance, equipment, facilities, and events.
• Recruit and retain academically qualified student-athletes to the highly selective liberal arts institutions of Claremont McKenna, Harvey Mudd, and Scripps Colleges.
• Comply with all rules and guidelines set forth by the NCAA Division III, CMS Athletics, and the SCIAC (Southern California Intercollegiate Athletic Conference), reporting any violations or concerns to the CMS Compliance Department.
• Remain in good standing of all required training and certifications, including but not limited to concussion management, mental health resources, and sexual violence prevention.
• Represent CMS Athletic Department and the Softball program in a positive manner within the SCIAC as well as regionally and nationally.

Athletic Department or Campus Operations (33%)

• Work closely with the Sport Operations team to assist with Games Management, primarily during the off-season.
• Assist with facility operations, including lining fields, and setup and takedown of arena bleachers and carpeting.
• Ensure efficient operation of all competitive contests for participants, officials, visiting institutions, and fans.
• Occasionally serve as the lead administrator for Games Management, supervising student workers and ensuring a smooth gameday experience.
• Perform any other duties deemed necessary for the functioning and success of the Athletic Facilities and Sport Operations.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: A bachelors degree or any combination of education and experience that provides the required knowledge, skills, and abilities is required.

EXPERIENCE: Previous collegiate participation and coaching is preferred. Experience in recruitment of academically focused scholar-athletes is preferred.

LICENSES: A valid drivers license and the ability to be insured under the Colleges authorized drivers policy are required to drive college-owned vehicles.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES : Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Deploy professional skills, in collaboration with colleagues, to best promote the Colleges strategic interests.
• An evident understanding of the role of athletics in the liberal arts college environment is necessary along with proven experience in recruiting student-athletes to highly selective institutions.
• Strong administrative, interpersonal skills, and computer/technology skills.
• Appropriate certifications in First Aid, CPR, AED, or willingness to complete certifications upon hire.
• Operate computers with basic Microsoft Office software (such as Word, Excel, Outlook, and PowerPoint) and associated professional software (such as Internet research, and menu-driven databases). Demonstrate understanding of the use of equipment in assessing and improving department systems and processes to achieve annual goals and maintain confidentiality.
• Demonstrate effective, accurate, and clear communication with excellent/strong verbal, written, interpersonal, reading, phone, and customer service skills. Follow all written and verbal instructions, asking questions as needed for clarification of duties.
• Use strong organizational and time management skills to complete work with accuracy and keen attention to detail.

OTHER:

REQUIRED HOURS: The regular hours for this full-time position will vary, with the flexibility to set work hours appropriate to the needs of the program. Holiday, weekend, and evening work hours will be required. Travel will be required. Regular hours may vary due to the needs of the Athletic Department. This is an 11-month position; the month off should be either June or July.

CLASSIFICATION, AND STATUS: This is a regular, full-time, 11-month, non-exempt, benefits-eligible position.

Supervisor AB1825: Yes

Mandatory Reporter CA Penal Code: Yes

Responsible Employee Title IX: Yes

Campus Security Authority The Clery Act: Yes

IPEDS Category Job Code : 21-0000/23-0000/27-0000 - Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations

PHYSICAL REQUIREMENTS: Heavy (up to 50 lbs.)

APPROXIMATE PAY RATE: $ 17.50-$18.75 per hour

Claremont McKenna College offers employee benefits that include health, dental, and vision plans; flexible spending accounts; health savings accounts; paid vacation, sick, and holiday time; retirement benefits; basic and voluntary life insurance; dependent tuition remission; ride-share incentives; and more.

SUPERVISORY RESPONSIBILITY: Student workers.

GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with the requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop over time; accordingly the College reviews this job description on a periodic basis and make changes of business necessity.

At-Will Employment: Employment with the College is at-will meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement, expressed or implied, between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, .... All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individuals disability.

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMCs discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at ... or ... for assistance.