Job Summary
Years Experience
3 - 5 years
Salary
$38,400 Annual
Bonus/Commission
Yes
Job Description

GENERAL JOB DESCRIPTION:

We have an excellent opportunity for an experienced residential Office Manager to join our team of professionals specialize in building ADU in the Inland Empire. The ideal candidate will have a previous minimum 3 years experienced in residential construction office management.

MAJOR DUTIES AND RESPONSIBILITES:

  • Provide management and leadership for office staff, maintaining a reliable office presence during regular business hours.
  • Manage general office activities.
  • Maintain high standard in office presentation and performance.
  • Respond directly to or forward to relevant staff all email inquiries.
  • Run errands: office supplies, postage, and groceries. Manage administrative details.
  • Report directly to company owners.
  • Function as personal secretary to company owner, including managing corporate calendar, scheduling meetings, preparing travel arrangements, drafting letters and memos, developing presentation content, and email monitoring.
  • Prepare and manage contract documents and price negotiations with office vendors, customers and service providers.
  • Cooperate with and assist project managers, cost estimator and sale representatives.
  • Create and vet office system standards and procedures, maintain all record keeping systems, files and filling systems.
  • Control the corporate communication network, including coordination with estimators, client calls and inquiries, subcontractors, and construction manager.
  • Operates the corporate database including data -input, running general reports, and maintaining data quality with regular backup and restores. Perform notary of the public duties for relevant office documents.
  • Maintain sub-contractors insurance records.
  • Screen, record and track incoming job leads via phone, e-mail and walk-ins.
  • Liaise on the company's behalf with subcontractors, clients, accountants, insurance providers, engineers, suppliers, construction managers and government representatives.

MINOR DUTIES AND RESPONSIBILITIES

Maintain and update Company website.

  • Develop a marketing plan and marketing tools, to include brochures and flyers.
  • Develop a corporate strategic plan.
  • Perform Accounting Duties to include bookkeeping and organization of account information.
  • Institute computer tracking systems for accounts payable and accounts receivable.
  • Maintain accounts payable and account receivable, enter deposit, handle invoicing and bills payments.
  • Deposit checks.
  • Establish current-year operating budget and maintain annual budgets.

QUALIFICATIONS FOR THE JOB

Education: High school diploma or GED required Associates or bachelor’s degree preferred

Experience: Must have a minimum of 3 years construction management experience in the residential remodel construction. Bilingual is a plus.

Other: Working knowledge of Microsoft Suite (Word, Excel, PowerPoint). Ability to operate office equipment, such as a computer, printer, phone, copier, fax, etc. Strong written and verbal communication

KEY COMPETENCIES

Construction Office Managers, Residential remodeling experience, Setting and Managing Expectations, Ability to multi-task.

Construction Office Managers, Residential remodeling experience, Setting and Managing Expectations, Ability to multi-task.

Job Types: Full-time, Contract

Pay: $3,200.00 per month PLUS BONUS 

COVID-19 considerations:
All customers and employees requires to wear masks and wash your hand/ use hand sanitizer regularly.

 

 

Job ID: 300988078