Job Summary
Years Experience
3 - 5 years
$38,400 Annual
Job Description


We have an excellent opportunity for an experienced residential Office Manager to join our team of professionals specialize in building ADU in the Inland Empire. The ideal candidate will have a previous minimum 3 years experienced in residential construction office management.


  • Provide management and leadership for office staff, maintaining a reliable office presence during regular business hours.
  • Manage general office activities.
  • Maintain high standard in office presentation and performance.
  • Respond directly to or forward to relevant staff all email inquiries.
  • Run errands: office supplies, postage, and groceries. Manage administrative details.
  • Report directly to company owners.
  • Function as personal secretary to company owner, including managing corporate calendar, scheduling meetings, preparing travel arrangements, drafting letters and memos, developing presentation content, and email monitoring.
  • Prepare and manage contract documents and price negotiations with office vendors, customers and service providers.
  • Cooperate with and assist project managers, cost estimator and sale representatives.
  • Create and vet office system standards and procedures, maintain all record keeping systems, files and filling systems.
  • Control the corporate communication network, including coordination with estimators, client calls and inquiries, subcontractors, and construction manager.
  • Operates the corporate database including data -input, running general reports, and maintaining data quality with regular backup and restores. Perform notary of the public duties for relevant office documents.
  • Maintain sub-contractors insurance records.
  • Screen, record and track incoming job leads via phone, e-mail and walk-ins.
  • Liaise on the company's behalf with subcontractors, clients, accountants, insurance providers, engineers, suppliers, construction managers and government representatives.


Maintain and update Company website.

  • Develop a marketing plan and marketing tools, to include brochures and flyers.
  • Develop a corporate strategic plan.
  • Perform Accounting Duties to include bookkeeping and organization of account information.
  • Institute computer tracking systems for accounts payable and accounts receivable.
  • Maintain accounts payable and account receivable, enter deposit, handle invoicing and bills payments.
  • Deposit checks.
  • Establish current-year operating budget and maintain annual budgets.


Education: High school diploma or GED required Associates or bachelor’s degree preferred

Experience: Must have a minimum of 3 years construction management experience in the residential remodel construction. Bilingual is a plus.

Other: Working knowledge of Microsoft Suite (Word, Excel, PowerPoint). Ability to operate office equipment, such as a computer, printer, phone, copier, fax, etc. Strong written and verbal communication


Construction Office Managers, Residential remodeling experience, Setting and Managing Expectations, Ability to multi-task.

Construction Office Managers, Residential remodeling experience, Setting and Managing Expectations, Ability to multi-task.

Job Types: Full-time, Contract

Pay: $3,200.00 per month PLUS BONUS 

COVID-19 considerations:
All customers and employees requires to wear masks and wash your hand/ use hand sanitizer regularly.



Job ID: 300988078