Instruction Office Assistant

Fort Scott Community College fortscott.edu

QUALIFICATIONS:

High school diploma/GED and 4 years of relevant experience in an office setting or AA/AS and 2 years of relevant experience or demonstrated equivalency

Ability to perform a high level of clerical work with minimal supervision

Proficiency in various computer/technology skills

Highly organized

Great attention to detail

Task and goal oriented

Well-developed communication skills (both written and oral) and knowledge of office practices and procedures

Ability to establish & maintain effective working relationships with other employees, students, and public while maintaining a high degree of confidentiality

JOB PURPOSE :

Responsible for providing support service/assistance and serve as receptionist to the Office of Instruction

MAJOR JOB DUTIES:

1. Update the courses/instructors/catalog files in the data system

2. Prepare, collect, review, and distribute meeting agendas, information packets, and taking of meeting minutes

3. Maintain and manage events and room schedules

4. Prepare and maintain a current file of the course and program approvals

5. Update/add new courses in the CWP Online Course Inventory

6. Maintain a master college catalog and line schedule reflecting changes, additions, and deletions since the time of publication; and maintain and update the master course list

7. Maintain a current file of instructional syllabi in the Office of Instruction and Library

8. Conduct and tabulate student evaluations for faculty

9. Prepare overload compensation, supplemental pay, and adjunct instructor contracts; maintain adjunct professional development hours

10. Assist in the notification of class cancellations, preparation, organization, conducting of enrollment for the academic year, planning and implementation of in-services

11. Submit paperwork to KBOR for course approvals for off-campus classes

12. Collect and put in the information for each semesters course in the data system

13. Maintain Articulation Agreements with high schools

14. Demonstrated experience using advanced functions of Microsoft Office (Excel, Word, Outlook, etc.)

15. Collaborate with team members to collect and analyze data from POISE and KBOR

16. Prepare standard contracts to ensure execution under college policy

17. Assist with the budgetary items, preparation of materials for the annual budget work session, preparation of tuition and fees requests, and other items as requested

18. Oversee the use of and submit maintenance requests as needed

19. Know and understand the functions of the office and the general policies and guidelines of the college

20. Collect, organize, and compose correspondence. Answer phones, respond to emails, forward messages, and schedule and confirm appointments

21. Update final exam schedule

22. Supervise department work study

23. Serve as prime contact for adjunct instructors

24. Complete other duties as assigned by the Vice President of Academic Affairs

Benefits Information

Employer Information

Fort Scott Community College was founded in 1919 and is the oldest community college in Kansas' system of community colleges. Continuing its 95-year tradition of excellence, FSCC was named a Top Ten Community College by SmartAsset, a personal-financial advice platform, in September of 2014. FSCC was ranked #9 out of more than 700 colleges on the basis of its low tuition cost, its high graduation/transfer rate and the high average starting salary of its graduates.

The college serves approximately 3,400 students (FTE: 1,497) on the main campus in Fort Scott and its satellite locations in Paola, Kansas; Frontenac, Kansas; and Pittsburg, Kansas. The college offers Associate Degrees in Arts, Science, General Studies, and Applied Studies. FSCC also offers multiple certificate programs in business, cosmetology, construction trades and healthcare. Of particular interest are the college's regionally unique programs in environmental water technology; truck driving; a John Deere sponsored agriculture technology program; and a Harley-Davidson sponsored program in motorcycle maintenance.

Athletic highlights from the past year include Region VI and KJCCC DII Men's Basketball Championships, National Intercollegiate Rodeo Coach of the Year, a volleyball team on the Divsion II NJCAA national polls and fielding the number one running back in the NJCAA.

The main FSCC campus is located in historic Fort Scott, Kansas (population: 8,087) approximately two hours south of Kansas City on the border between Kansas and Missouri. The campus features two fishing lakes, a restored one-room schoolhouse and the Gordon Parks Museum. The city of Fort Scott is home to the Fort Scott National Historic Site, several museums and easy access to several recreational areas such as Gunn Park, the Woodland Hills Golf Course and Lake Fort Scott.